Project Management
Por: fchipolito • 18/7/2017 • Trabalho acadêmico • 1.024 Palavras (5 Páginas) • 191 Visualizações
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Student Name: | Fernando Camilo Hipólito |
Student Number: | 7241 |
Course: | Project Management (Short Course) |
Assignment No: | 1 |
Marking Criteria:
We expect the learners to write minimum one well expressed point in three lines against each allocated mark. This means one needs to write 15 lines with 5 well expressed points to get high grades for a 5 marks question.
For high grades use examples and illustrations where appropriate.
Please insert your completed assignment (in word format) here:
There are many differences between a Project and a Routine work. Let’s start to talk about a Routine work. A Routine work it’s present in a day-to-day, in a house, school, company, etc. It refers to an activity that are often necessary for the successful ongoing operations, haven’t ending date, generally repetitive process an often follows an existing procedure, which reach the same result, for example, wash the dishes in a house, give class in a school, or machinery maintenance in a company. These are essential activities, for the successful of these places. They can't live without this. When we talk about a Project, we also refer to a set of activities, but there are some differences. Activities related with project have start and end dates defined, may occur only once or infrequently, and the set of task’s Project create a unique product, service or result.
Project is a set of tasks, which together hands over a desirable outcome. When we talk about project, we can break it in five stages, which together is called project life cycle. [pic 3] The following figure, illustrate the moment of each stage in the project life cycle and shows the level of cost and staffing: [pic 4] There is a stage that is not showed, Monitoring and Controlling Process, which is present in throughout project. Seen this figure, you would think that each stage is well defined the beginning and the end, but in fact, there are interactions between them. The following figure, illustrates how the stages interact and shows the level of overlap at various times: [pic 5] Let’s describe each stage. The first stage is Initiating Process. This process define a new project or a new phase of an existing project. Obtain authorization to start the project or phase is the target. In this stage, the initial scope is defined, the financial resources are allocated, stakeholder are identified, and the project manager is selected. The project charter is elaborated and when approved, the project becomes officially authorized. The second stage is Planning Process. This process establish the total scope of the effort, define and refine the objectives, and develop the course of action required to attain those objectives. In this stage, is develop the project management plan and the project documents that will be used to carry out the project. The benefit of this stage is to delineate the strategy and tactics as well as the course of action or path to successfully complete the project or phase. The third stage is Executing Process. In this process is performed the work defined in the project management plan to satisfy the project specifications. This stage involves managing stakeholder, coordinating people and resources, as well as integrating and performing the activities of the project in accordance with the project management plan. The fourth stage is Monitoring and Controlling Process. This process consist in analyze the progress and performance of the project, controlling changes, monitoring the ongoing project activities and identify required changes to the plan. Here, is possible to identify any variances from the project management plan, because the performance is measured and analyzed at regular intervals. The fifth is Closing Process. This process is responsible for conclude the project, which include tasks, contractual obligation, phases and so on. In this stage, may occur, document lessons learned, archive all relevant documents, close all the procurements and obtain acceptance by the costumer or sponsor.
The success of a project is totally dependent on the skills of the project manager. There is not a perfect project manager, but a person who is closest to it needs to have at least the following: Communication skill, that is necessary to assigning tasks to team members, to providing status updates, communicate issues and risks, have meetings with stakeholders a so on. It's been estimated that project manager's spend 90% of their time on communication related activities! Organizational skill, that is important to manage your time effectively, organize meetings, keep detailed and accurate records, organize project’s documentation, learn lessons, contracts, project reports, keep in easily accessible computer files, and so on. Budgeting skill, that is necessary to performing cost estimates, understand vendor quotes, purchase orders, and identifying discrepancies in the cost of the project to keep the project on track. Problem solving skill, just like in our lives, throughout of project life arise many problems and the project manager is responsible for understand and take the correct decisions, always looking for the best outcomes. Some examples, an absent employee, have a short budget, understood wrong the scope of the project, the stakeholders are unsatisfied with the ongoing work and so on. Negotiation and influencing skill, is necessary to help us solve some problems, mainly with the problems involve other peoples. The project manager use this skill to define scope with stakeholders, to ask a resource for a functional manager (in the organization that works with functional structure), to manage the changes requests, or handle with team’s necessaries. Leader skill, it is very important for project managers to manage their teams, especially those who manage large projects. These types of projects often have a big team, which require a leader to keep inspired and motivated the whole group, setting the direction and gaining consensus for the strategic objectives. Team Building and Human Resources skill, it is important ability that a project Manager needs to have, because he need find team members committed, with good interpersonal relations, involved, good technically, and much more, besides make the whole team work together. |
Student Statement:
By submitting this assignment, I confirm that this is my own work.
Student Signature: | Fernando Camilo Hipólito | Date: | 03/28/2017 |
For Tutor / Assessor Use Only
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